Summaries
Modules:
 

Audience and Purpose: Who Reads Summaries?

As you learned in the Audience and Purpose module, workplace readers are often in a hurry and want "the bottom line" up front. As a result, whether it's a sentence at the beginning of a progress report or a 1-page executive summary at the beginning of a 30-page report, your summary must provide the reader with the information they need most.

Workplace readers use summaries to help them make decisions, including:

  • whether or not to read the entire document

  • what the document's priority should be

  • what sections of the document to read closely

  • whether or not they need to take action

  • what the bottom line is

Keep in mind, as well, that some readers (unlike your teacher) may review only the summary in a given document.

Consider the following scenarios. What does the read want to know from the summary in each case (check all tha apply)t?

1) A manager reviews monthly status reports from the employees in her work group:

What are people eating for lunch these days?
Are any projects behind schedule?
Who's got the highest pinball score?
Do I need to adjust our budget figures?

2) A company president reviews an assessment report prepared by an outside consultant evaluating the company's hiring practices in light of equal opportunity laws:

Are we violating any federal or state regulations?
How many people work in each department?
What are the biggest weaknesses in our current system?
How many people have we hired in the last five years?

3) A college student researching the latest trends in genetic engineering is reading abstracts online:

How many pictures does the article contain?
Can I use this source in my paper?
Can I understand this article?
Would my grandmother find this article interesting?

4) The chief financial officer is reviewing a bid proposal submitted by a vendor:

How much will this project cost us?
Can I retire to Tahiti next year?

 

Audience/Purpose Worksheet-->

 

 
Copyright 2001 - James Dubinsky, Marie C. Paretti, Mark Armstrong