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March 15, 2001
Mr. John Smith, Director of Operations
SomeGroup Group SomeStreet Drive Sometown, VA 12345
SIMPLIFIED FORMAT LETTERS
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Thank you for your inquiry about Simplified format for letters. What follows is a quick summary of the format and the conventions it uses.
Simplified format or style unlike full block and semi-block has fewer internal parts. This format is also the most widely used format in professional correspondence. Simplified format is focused and professional without unnecessary formality. Simplified format places all internal parts in left alignment; however, the traditional salutation is replaced with an all-caps subject line that is also placed flush with the left margin. Body paragraphs are left aligned and single spaced within and double spaced between. In simplified style, the writer's name and title, if necessary, are aligned with the left margin and typed in all caps at least five spaces below the last line of the body or message of the letter. This page illustrates the spacing and layout of simplified format. Both full block and semi-block formats generally contain all of the necessary parts of a letter. |
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Sincerely yours ,
DR. SHEILA CARTER-TOD
ENGLISH INSTRUCTOR
SCT/jm
Enclosure
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