[New-Poetry] Fwd: [Poetry Center help wanted: temporary administrative asst

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From:

Poetry Temp 1 <poetrytemp1 at 92y.org>



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Subject:

Poetry Center help wanted: temporary administrative asst



Date:

Thu, 7 Jun 2007 13:51:37 -0400





























 



 


JOB OPPORTUNITY

June 7, 2007

Job Posting #17-07

 

Administrative Assistant, Unterberg Poetry Center

Tisch Center for the Arts

ONE YEAR POSITION

TEMPORARY POSITION DATES - July 2, 2007 – July 2, 2008

 

 

 

 

Position Summary

Reporting to the Director and the Managing Director of the Unterberg Poetry Center, the administrative assistant will provide administrative support for the Unterberg Poetry Center’s programs, classes and outreach programs.

 

Position Accountabilities


Provide general office support including handling phone calls, e-mail queries, faxing, copying, maintaining office supplies and tracking Poetry Center expenses.

Assist Director in administering Main Reading Series and Biographers and Brunch lecture series by preparing author contracts, administering and tracking author honoraria; making hotel and travel arrangements; tending to room and AV setups for all events and reserve seat arrangements, and acting as liaison with backstage staff, house manager and box office.

Assist Managing Director in administering Writing Program by helping to prepare contracts and coordinate instructor honoraria; prepare and check room and AV setups for classes; field phone inquiries and act as liaison with students and teachers; log in manuscript submissions for workshops; notify and register accepted students and cover weekend classes.

Act as liaison for Poetry Center Patrons Program by processing correspondence, renewals and reserved seats.

Assist with administration of “Discovery”/The Nation Poetry Contest by maintaining mailing lists; preparing annual contest flyer; acting as liaison with judges and contest coordinators and processing contest submissions.

Prepare bibliographies for annual Reading Series and Biographers & Brunch lecture series; act as liaison with Barnes & Noble for book sales at events.

Maintain Poetry Center files and audio archives.

Diplomatic skill in dealing with authors and the public.

Perform other related duties as assigned or requested.


 

Position Qualifications

Requirements:  High School Diploma or equivalent. Familiarity with contemporary literature preferred.  Skill in written communication.  Knowledge of computer programs including MSWord and Excel, and mail merge functions.  Highly organized and detail oriented.  Ability to work under pressure and balance several tasks at once.  Previous office and/or editorial experience needed.

 

Hours of Work: Typical work schedule Monday 10:00AM to 10:00PM, Tuesday through Friday 10:00AM to 6:00PM, with 45 minute meal break.  Additional weekend and evening work required based on reading and writing program schedules.  

 

 

 

 

Please send resume with cover letter to:

92nd Street Y, Human Resources-EL, 1395 Lexington Avenue, New York, NY 10128.

Fax:  212-410-1254. Email:  humanresources at 92Y.org.












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