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October 12, 2006
Call for Candidates: Membership/Registration Co-ordinator
October 12, 2006
Call for Candidates: Membership Coordinator/ICFA Registrar
To provide more opportunities for members to take a more active role in ICFA, and because I’ve had all the fun for long enough, I will be leaving my position as IAFA Membership Coordinator/ICFA Registrar. I will continue my duties until the conclusion of ICFA-28, but would like to find someone who would be willing to begin their training in January 2007 and be responsible for onsite registration management during the upcoming conference.
The following provides an overview of the position; if you're interested, please send an email to me, Katy Hatfield, at katy.hatfield AT gmail.com. Please tell me a little about yourself and why you think you'll be a good fit for the position. I will forward a list of interested parties to the IAFA Executive Board for further consideration. Anyone who is a member in good standing of IAFA is eligible to apply, including grad students. However, it is essential that the Co-ordinator reside in the US; there are some aspects of the job that would be extremely difficult, if not impossible, to handle from outside the country.
Board Position: IAFA Membership Coordinator/ICFA Registrar
Effective: post-conference 2007, with onsite responsibilities for 2007 (a transition period begins in January 2007)
Term: 3 year appointment, renewable at the President's discretion
Duties: The IAFA Membership Coordinator/ICFA Registrar is responsible for receiving membership requests and ICFA registrations, sending payment receipts, depositing funds, processing credit card charges, and entering and managing the data. Correspondence with members and prospective attendees is also necessary. A key element of this position is providing up-to-date numbers to the Conference Manager, presently Donald Morse, so that hotel charges are on target with the actual number of attendees. This is essential to the financial health of the organization—and it helps Donald breathe easier during the three months prior to the meeting.
Time Required: As with the Information Officer's position, it's hard to set a definite number of hours per week or month, as the duties vary depending on the time of year. Some weeks may require 4-5 hours or more and other weeks may just need an hour or less. The work load is fairly constant from November through March with the heaviest work load occurring during February and March. The two weeks preceding the conference are usually very hectic with last minute registrations, cancellations or other problems. This is also when name tags and meal tickets are produced and everyone’s materials are coordinated for pick up at registration.
Skills: Good organization is very helpful—especially during the weeks leading up to the meeting. You must like to work with data—a knowledge of specific software is less important than being willing and ready to learn! IAFA will supply you a copy of the software used to do work required.
I have greatly enjoyed serving IAFA in this capacity. This is a terrific group of creative people. I have found the IAFA leadership to be supportive and appreciative. This is a great job for someone who would like to get to know the membership, invited guests, and other attendees.
If you have any questions, drop me an email.
Katy
Posted by ChrissieMains at 09:06 PM | Comments (0)